Privacy Policy

1. Introduction

Salessmindai ("we," "our," "us") is a U.S.-registered company based in Sheridan, Wyoming. We provide B2B lead generation services and build custom AI systems to manage lead funnels, qualify prospects, follow up, collect reviews, upsell, and reactivate clients' customer bases.

We respect your privacy and are committed to protecting data we handle for clients. This Privacy Policy explains what data we collect, how we use it, and how we safeguard it.

2. Who We Work With

Clients (Businesses): Roofing contractors, realtors, and other service businesses.

Client Leads/Customers (End Users): Homeowners or individuals interacting with clients via ads, websites, or AI systems.

We operate strictly B2B. Clients are data controllers of their leads/customers; we act as a data processor on their behalf.

3. Information We Collect

From Clients

• Contact details (name, email, phone)
• Business information (company name, address, website)
• Payment information (credit card, ACH, invoices via Stripe)
• Platform access (CRM logins, ad accounts, API keys)
• Training data (scripts, FAQs, past conversations)
• Creatives (images, videos, ad copy, branding assets)

From Client Leads/Customers

• Contact details (name, email, phone)
• Address/property details
• Service requested (e.g., roof replacement, inspection, home value check)
• Communication history (calls, SMS, emails, chat transcripts)
• Reviews/feedback

4. How We Collect Information

• Website forms and landing pages connected to ads
• API integrations (Meta Conversions API, CRM syncs)
• Phone/SMS/email interactions via our AI system
• Manual data uploads by clients

5. How We Use Information

We use data to:

• Run ads and campaigns
• Train and fine-tune client-specific AI systems
• Automate lead follow-ups, qualification, upsells, and reactivation
• Generate analytics and reports for clients
• Conduct internal R&D (using aggregated, non-personal insights only)

We do not use client or lead data for our own marketing without explicit client approval.

6. Data Sharing

We do not sell, rent, or trade data. We share only with trusted providers essential for services, including:

• GoHighLevel (CRM/automation)
• Meta Ads (Facebook/Instagram campaigns)
• Google Ads
• Twilio (SMS/voice)
• Stripe (billing/payments)
• Other client-required tools

7. Data Ownership

Clients fully own their leads, data, and campaign results. We claim no ownership.

8. Data Storage & Retention

• Sensitive data is stored in clients' systems (e.g., GoHighLevel, Stripe, ad platforms) by default.
• We store data temporarily only with explicit client approval.
• Post-contract, client/lead data is deleted within 3 months; anonymized summaries, insights, and creatives may be retained for internal use.

9. Security Measures

We implement industry-standard protections, including:

• Password-protected accounts
• Two-factor authentication (2FA)
• Role-based access
• Limited employee access (need-to-know basis)

10. User Rights

Leads/customers seeking data correction or deletion should contact the client, who is responsible. We can assist and guide the process.

11. Compliance

Registered in Wyoming, USA, we comply with applicable U.S. privacy laws. Clients are responsible for their own compliance (e.g., CCPA/CPRA).

12. Cookies & Tracking

Our website and landing pages use cookies/tracking tools like Meta Pixel, Google Analytics, and GoHighLevel cookies for performance measurement, conversion tracking, and user experience improvement. Users can disable cookies in browser settings, but functionality may be impacted.

13. Third-Party Links

Our services/websites may link to third-party sites. We are not responsible for their privacy practices or content.

14. Children's Privacy

Our services are not for individuals under 18; we do not knowingly collect their personal information.

15. Changes to This Policy

We may update this policy periodically. Changes will be posted here with the new effective date.

16. Contact Us

For questions about this policy or data handling:

📧 Email: admin@info.salessmindai.com

📞 Phone: +1 351-213-7734

📍 Address: 5900 Balcones Drive, Austin, TX